Board meeting minutes are an essential part in maintaining the continuity of the Community’s records. It’s a true record of the decisions made during a Board Meeting. Let’s say that again, it’s a record of the decisions made.
Often an Association may choose to record what Members say at Board Meetings, along with who and how they voted on a particular topic. While this information may be accurate, it limits the benefits of the minutes by exposing an assumed rift within the Board. The importance of the Board being viewed as a united front and decision-making body is vastly larger than illustrating that Barry-the-Board-Member felt the community should move in a different direction. So keeping the minutes narrowed to only reflecting the decisions the Board made helps eliminate this potential issue.
The minutes should also be readily available to the Membership once they are finalized and approved. Let’s keep the draft minutes within the Board to review and finalize before they are distributed to the Community. Minutes may be distributed in many fashions, such as email, posting on the Community’s website, old fashioned postal mail, as well as having them available-upon-request and delivered in the medium preferred by the requestor.
Recent Comments